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Virtual events aren't going anywhere any time soon and as companies have shifted to a full-time remote workforce over the last two years, most people have figured out how to join and participate in virtual meetings. While most meetings don't require you to turn on your camera, which can save you from a bad hair day or even getting dressed for your work day, there are many occasions when you have to start your video and smile at the camera. So, when the time comes for you to turn on camera, unmute your mic and share your big presentation in a virtual meeting on Zoom or Teams or any virtual event platform, are you ready for your close up?
As follow up to my last two posts, Build your own Micro Studio and Your Virtual Production Home Studio – There's No Place Like Home, this post shares a checklist my team and I created for our Zoom presenters to help prepare them for virtual stage. We usually schedule a day or more of tech checks with each our presenters before the virtual events that we produce. The tech checks usually take only 15-minutes depending on the level of knowledge and comfort our presenters have with Zoom.
ZoomPresenter AVTech Check List
Internet Connection
•Use Zoom app not web browser (keep app updated)
•VPN off (it consumes too much bandwidth)
•Wired Internet preferred vs. Wifi (tether to mobile as last resort)
Communications
•Zoom controls (video, audio, chat)
• Host will ask to unmute/turn on camera (Host can’t turn on their cameras and need to ask)
•Intercom for communication with production team behind the scenes
Clock
•Timer counting downamount of time to present (available for produced events)
Audio&Video
•Video - controls, on/off
•Audio – sound check, use computer audio, USB mic or built-in mic vs. telephone
Content
•Share content using Zoom share or with video capture card
•Pin “slide” window to see any Zoom video full screen for your local view
Background
•Virtual or physical background
Lighting
•Naturalorartificial lighting (even lighting)
Camera framing
•Camera angle and eye contact (head and shoulders in view with camera at eye line)
Over the last two years the rise in mini or “micro” studios around the world grew as the new economy of virtual meetings hit an all-time high. I don't mean micro-studio apartments, what I'm talking about is transforming small office spaces into a personal video production studio with enhanced audio and video technology that provide professional studio quality in a safe environment.
As it's said, necessity is the mother of invention. COVID created challenges and opportunities for the video industry, and it forced us all to work differently and adapt, and regardless of what happened the need to communicate was our driving force and the show must go on.
So, early in the pandemic my team and I created a series of micro studios within our regional headquarters by converting empty offices into small studio spaces we call micro studios. We did it by necessity, as we had to socially distance our studio presenters and talent since they couldn't be in the same space due to COVID restrictions. But in our micro studios, they could safely meet with each other over a video call from their own mini studios.
But why go to all the trouble of building your own micro studio if the built-in webcam and microphone on your laptop and just regular ambient light works fine for most meetings?
Because production quality matters, and high-quality video content increases engagement. So, if you’re presenting important information, teaching a class, public speaking or if you're appearing on any virtual event or broadcast TV, and you want to stand out and look and sound the best you can, then this blog post is for you.
As we built our micro studios, we tested a lot of different equipment and set ups and developed an affordable solution that we could replicate. We've successfully connected them to Zoom, Teams, WebEx, Vmix call, OBS, Restream, and many other virtual event platforms. Several of our regional leaders use our micro studios on a regular basis for their important board meetings and high-profile external events. I'd also add that we instituted and follow COVID workplace safety procedures to keep our staff and guests safe by wearing masks and disinfecting workspaces and equipment.
Here are the main components of our micro studios:
1. Computer- The Apple Mac mini M1 model 16 GB RAM, keyboard, mouse, is great if you’re using it primarily for virtual meetings and lighter streaming applications this model works great and runs, Zoom, Teams OBS, and all productivity apps with ease.
3. Speakers- The Yamaha NX-50 Premium Computer Speakers were recommended by my audio engineers for their great sound at an affordable price. They work well and sound great although for most applications we prefer the in-ear monitors for very conversational sessions. This helps avoid any sort of audio slap back that isn’t eliminated by the echo cancellation in the video call software.
4. Webcam - Logitech Brio 4K Webcam is the industry standard to get HD quality and look really great on camera. There are plenty of other options for higher quality with DSLR‘s, Blackmagic Pocket cinema cameras, but the Brio is a workhorse for your business meetings and webinars. Logitech has the Logi Tune app you can download that controls the settings from the Brio like your zoom ratio, white balance, focus, brightness and contrast. Logitech Capture app is also a content creation tool you can use with your webcam.
5. Audio interface - We handle audio differently than regular meetings, which usually are fine with just an inexpensive USB headset or Bluetooth earbuds. We use professional studio sound equipment that includes an audio interface, an omnidirectional lavalier microphone and an in ear monitor. In the micro studios we use the Focusrite Scarlett Solo 2x2 USB Audio Interface, and for our travel audio kits we’ve developed for our senior leaders we use the Shure X2U XLR-to-USB Signal Adapter. Both devices have professional XLR inputs and headphone jacks to monitor your audio input and output and a USB port to connect to your computer. The Scarlet has quarter inch 6.35 mm (1⁄4 in) outs which helps integration with other professional audio equipment.
There are so many other equipment options out there as the market shifted to remote work and home studios over the last two years. We've tried out many solutions and found this collection of products work best in our environment. I'll be sharing more detail on some of the individual components and devices in future posts.
I'd love to hear what technology and solutions you're using in your own micro studios. Let me know if you have any recommendations or what you're doing to get the best audio and video quality for your virtual events.
It's been more than a decade since the Victoria’s Secret online fashion show became the first major webcast event with a record-breaking 1.5 million visitors worldwide. In 1999, an event of that proportion could not scale to support the audience size and necessary bandwidth requirements to provide a quality viewing experience on such a large scale. Nick Balletta, CEO of TalkPoint Communications remembers that webcast, and says that back then webcasting was more of a novelty with a poor end user experience. But today, webcasting for enterprise communications may finally be reaching a tipping point.
At Streaming Media East 2010, I spoke with Balletta about how his company powers enterprise communications with its webcasting and virtual meeting platform. New York-based TalkPoint Communications has been around since before 2000, and provides a browser-based Software as Services model (SaaS) for online meeting and presentations. The company is very active in the enterprise space with a global base of Fortune 1000 customers in the health care, pharmaceutical, life sciences, financial, technology and publishing markets. The original company was founded in 1997 as a joint project of Dow Jones Interactive and Microsoft desktop video and was previously known as NextVenue and later iBEAM. In 2001, iBeam launched TalkPoint as a web-based, self-publishing presentation product, the company later went private under the name TalkPoint.
Balletta says that Talkpoint's clients are most interested in using their large-scale global webcasting services, which incorporate audio, video, slides, and other interactive elements. These virtual events can be delivered as either an audio or video webcast, or webinar events for internal and external communications. Security and interactivity are important for Talkpoint customers, which Balletta maintains is Talkpoint's sweet spot.
Balletta summed up the value of webcasting for enterprise communications:
"We see webcasting more as a business tool, it's a workflow tool. Years ago it was something nice to do, now it's become a critical part of people's businesses – and now it's either driving revenues, supporting their brand, communicating with their different constituencies, whether they be shareholders, clients, employees – so it's clearly a business tool that's here to stay. We also see a trend to much more adoption of video – both at making it easier to view and easier to present. So we think video is something that's clearly going to be here for a long time."
About TalkPoint
TalkPoint provides Web-based audio and video Webcasting solutions that enable companies and organizations to communicate more effectively. TalkPoint's easy-to-use applications incorporate audio, video, slides, and other interactive elements to deliver high-impact presentations cost effectively. TalkPoint offers both self-service and full-service solutions.
For more information on TalkPoint, go to http://www.talkpointcommunications.com/
